Privacy Policy | The Encounter Global -

Our Policy

Last Updated: April 2026

1. Information We Collect

a) Information You Provide Directly

Name, email address, and phone number when you fill out volunteer, sponsor, vendor, or church partner forms
Organization or church name when applying to partner with us
Payment information when processing sponsorship or donation transactions (handled securely by third-party processors)
Messages or inquiries submitted through our contact forms

b) Information Collected Automatically

IP address, browser type, and operating system
Pages visited, time spent on site, and referring URLs
Cookie data and similar tracking technologies

2. How We Use Your Information

We use the information we collect for the following purposes:

To process volunteer applications, sponsorship requests, church partnerships, and vendor registrations
To communicate with you about The Encounter 2026 event, including dates, logistics, and updates
To send email confirmations, newsletters, or announcements related to the event (you may opt out at any time)
To process donations or sponsorship payments securely
To improve our website and event planning based on usage data
To comply with legal obligations

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

3. How We Share Your Information

We may share your information only in the following limited circumstances:

Service Providers: We work with trusted third-party vendors (such as payment processors, email platforms, and website hosting services) who assist us in operating our website and events. These parties are required to protect your information and may not use it for their own purposes.
Church & Ministry Partners: If you apply to be a church partner, certain contact information may be shared with our partner coordination team.
Legal Requirements: We may disclose information if required by law or to protect the rights, safety, or property of The Encounter Global or the public.
Event Operations: Volunteer coordinators and event staff may have access to volunteer contact information for the purpose of managing the event.

4. Cookies and Tracking Technologies

Our website may use cookies and similar technologies to enhance your experience. We use them to:

Remember your preferences and settings
Analyze website traffic and usage patterns
Improve site functionality and performance

You can control or disable cookies through your browser settings. Note that disabling cookies may affect the functionality of certain parts of our website.

5. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes described in this Privacy Policy. Volunteer and registration data collected for The Encounter 2026 will generally be retained for up to two years following the event, after which it will be securely deleted or anonymized.

6. Data Security

We take reasonable technical and organizational measures to protect your information from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the Internet is completely secure, and we cannot guarantee absolute security.

If you believe your information has been compromised, please contact us immediately using the details below.

7. Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information:

Access: Request a copy of the personal data we hold about you
Correction: Request correction of inaccurate or incomplete information
Deletion: Request deletion of your personal data, subject to legal exceptions
Opt-Out: Unsubscribe from marketing or event emails at any time using the unsubscribe link in any email we send
Portability: Request a transferable copy of your data in certain circumstances

To exercise any of these rights, please contact us at the details below. We will respond within a reasonable timeframe.

8. Children’s Privacy

Our website is not directed to children under the age of 13, and we do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has submitted personal information to us, please contact us and we will promptly delete it.

Minors who attend The Encounter 2026 in person may participate in youth and children’s activities under the supervision of their parent or guardian. No personal data of minors is collected through our website without verified parental consent.

9. Third-Party Links

Our website may contain links to third-party websites, including social media platforms and partner organizations. We are not responsible for the privacy practices of those sites. We encourage you to review the privacy policies of any third-party sites you visit.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. When we make significant changes, we will update the “Last Updated” date at the top of this page. We encourage you to review this policy periodically.

Your continued use of our website after changes are posted constitutes your acceptance of the updated policy.

11. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy, please reach out to us:

The Encounter Global
Event Contact: Emmanuel Willy
Phone: 209-687-7597
Location: Stockton, California
Website: theencounterglobal.com